27 Printable Expense Report Template Forms Fillable Samples in PDF, Word to Download

In addition to this, the template helps you to report projected and actual income and expenses that help you to plan your budget. In addition to this, this sheet also includes a pie chart showcasing the various expenses and expenses percentages. These expense percentages reveal how much of the total budget https://kelleysbookkeeping.com/ is such expense type utilising. It includes details like the payment method, date of payment, the amount paid to, the amount paid, description, and subtotal of each of the expense categories. An Expense Report is a form that is used to report business expenses that must be incurred to run the business.

Traditionally, these costs are claimed using an Excel form, so below we offer some sample formats, free of charge. We have expense reports in Excel and Word, but it is much easier (and cheaper!) to digitize your expense management. Our digital expense tool can save your organisation a lot of time and money and often leads to happier employees. An expense report is a form submitted by anyone in an organization who incurs business expenses. These reports help companies track spending and reimburse team members for qualifying purchases.

Quick Reimbursement Approvals

The expense report template allows the company to record and evaluate expense reports for shipments from suppliers and buyers. The most effective way to create an expense report in Excel is to use a preexisting expense report template. Select an Excel expense report template from this page, and plug in your expenses for timely reimbursement from your employer. For more tips and resources, check out this list of free expense report templates.

Once you enter the expense description, payment method, the amount paid, and the person to whom the amount was paid, your subtotals for each day get calculated automatically. Once you enter the amounts you paid for each item, you’ll get your expenses calculated by subtotal for each date and total for the whole expense period covered. Easily track, report on, and approve employee expenses — to get a more complete understanding of business costs. Many expenses incurred by your employees while at work are tax-deductible.

Design a printable expense report with Venngage printable expense report

Recording expenses by hand can be time-consuming and invite many opportunities for error. Receipts are challenging to read, get lost, double-entry is common, and employees will often file their expenses in an untimely manner. This is why an automated expense system, which all of your employees have access to, can be the ideal solution for successful expense management. An expense report is an important tool for companies to track the expenses incurred by their employees while performing job-related tasks.

You can even customise to report expenses that you want to keep a check on. In addition to this, this spreadsheet makes it really easy to record monthly and annual expenses as each month is a separate spreadsheet. As the name suggests, you can use this template to keep tabs on income and expenses month-on-month. This spreadsheet simply reports income and expenses and calculates the total amount for each of them.

Simple Expense Report Outline Template

So, Alice the Sidestepper often decides that it’s easier not to report the expenses and often pays for them from her own pocket. The Sidestepper is often reluctant to report their expenses to the employer, no matter how big or small. Company events, such as award ceremonies and promotional events, especially those involving traveling guests, entertainment, and prizes.

For instance, if your employees travel frequently for business needs, you need the ‘Travel and Meals’ column. Such an amount matches the amount specified on the related invoice. Nothing on this page creates an attorney client relationship and What Is An Expense Report? With Downloadable Template For is not legal advice. If you want professional information, please consult your own attorney. Once you’ve entered your contact information, you can instantly download this template (along with all the other templates in this collection!).

Finally, employees submit the completed report to their employer or company bookkeeper, who writes them a check to reimburse the listed expenses. Quickbooks Online also helps you to capture images of the receipts and save them which get automatically matched with your expenses. Thus, organising receipts in one place enables you to never miss a tax deduction. It also provides a section where the employees can report those expenses that do not fit into the expense categories specified. Expense Reports help you to understand how much you are spending as a business entity in respect of specific expense categories. You can also download WPS Office to edit the word documents, excel, spreadsheet, chart, sheets PowerPoint for free of cost.

• Before submitting your expense report, check with your finance team to confirm the final expense approver.
• Some businesses insist on a statement that reads «billable or non-billable.»
• Eye-pleasing design, as well as a huge number of editing options, make all our templates indispensable.
• This is a template for a daily expense report where all daily expenses are recorded.
• So, you’ve understood what expense reports really are and found out more about their purpose.

Below you can find free expense report templates that you can use when it comes to making an expense report either for personal or professional use. Some of these templates are in Microsoft Excel format and some of them are in Microsoft Word format. If you’re using a time-based expense report template, you’ll list every business expense you incur within the specific time period and fill out any information the template asks for.